EXETER TWP., Pa. — The Exeter Township Board of Supervisors continues its search for a new township manager.
At its Monday evening meeting, supervisors decided on a number of related items after adjusting its agenda to vote while it had a quorum. Supervisor Michelle Kircher had to leave the meeting after half an hour, leaving only two supervisors remaining.
Prior to Kircher’s departure, supervisors approved the continuation of Keystone Municipal Solutions to provide interim township manager services until a new manager was hired.
Supervisor David Hughes has indicated that the caretaker manager should be able to start on Monday May 16.
President George Bell added, “This individual brings a unique skill set to the township.
Supervisors also voted to end the temporary salary adjustment for acting township manager Clarence Hamm. Hamm, who is also director of public works, was let go by Bell for his services as acting director.
Candidates for the Supervisory Board
In other news, supervisors approved Thursday, May 12 at 7 p.m. as the time to interview selected candidates for the two township supervisor positions vacated by Carl Staples and Dianna Reeser.
Bell said selected applicants would be notified of their selection as nominees on Tuesday, May 10. The public is invited to attend the meeting.
Also, due to the amount of work and length of recent meetings, supervisors approved changing his schedule to three meetings per month.
Perkiomen Avenue Streetscape Project
Christopher Bauer, Partner and Managing Director, McMahon Associates Engineers, provided an update on the Perkiomen Avenue Streetscape Project.
He said to date Exeter Township has received total federal and state funding of $4,254,670. Phase 1 of the project is complete and will end about $10,000 under budget, Bauer said.
Engineering costs for the next phase are expected to be approximately $561,400. Construction is estimated between $3,015,000 and $3,600,000. Construction funding available is $3,254,670 from the state and matching funding of $886,700 from the township.
Hughes asked if it was possible to stop Phase 2, to which Bauer replied that it was up to the supervisors. Hughes also wanted to know how much the township contributed to Phase 1, but Bauer said he didn’t have that figure with him.
Audit Review 2021
Chris Turtell, Partner, Herbein + Company Inc., Spring Township, presented the 2021 Audit Review.
Highlights included an actual budget statement for 2021 showing the township had revenues of $11,387,768 and expenses of $13,204,875, and made a transfer of funds of $2,005,590 to cover the shortfall. to win. The total general fund fund balance was $1,454,154. The two pension funds of the canton were financed at more than 100%.
Bauer noted that the audit found material weaknesses in the material adjustments posted as a result of the audit and fund-level cash reconciliations. A significant gap was found in the required consistent orientation policies. Talking points from the management letter included:
- Internal control review documentation.
- Basis of accounting.
- Receipts from outstanding tax receivables.
- Collections from the Country Club.
- Classifications of Special Revenue Funds.
- Fund Balance Policy.
- Calculations of minimum municipal bonds.
- Report AG-385.
- Capital replacement plan.
Supervisors authorized a search for architectural firms to assess township office needs, including the offices of the Reading Country Club and the old district court building, as well as the feasibility of relocating some township services.
Additionally, a motion to issue an order approving the Comcast franchise agreement was approved.
Finally, Exeter Township Police Chief Wendell Morris reported that there had recently been an assault at the Antietam Valley Leisure and Community Center where the attacker was seen with a gun . Morris said officers arrested the suspect and seized two stolen handguns.